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Gold Theme Decorations

MONTH-OF COORDINATION

MONTH-OF COORDINATION

Services Starting at $1,500.00

Our Month-Of Coordination package at Meadowlark Moments is designed for couples who have planned their wedding but need expert assistance to ensure everything runs smoothly in the final weeks and on the big day. We step in to handle all the details, so you can relax and enjoy your celebration.

Our Services Include:

  • Initial Consultation: Complimentary consultation to discuss your plans and how we can assist.

  • Vendor Coordination: Recommendations, day-of point-of-contact, and final confirmations with all vendors.

  • Design Proofing: Review and proofing of all printed materials to ensure they align with your wedding vision.

  • Logistics Management: Creation and management of a comprehensive checklist, timeline, and event order to keep everything organized.

  • Regular Check-Ins: 1-year and 6-month check-ins, plus accessibility via in-person meetings, email, and phone for any questions or concerns.

  • Final Check-In: A detailed final check-in one month before the wedding, attendance at final vendor meetings, and a seamless vendor handoff to become the new point of contact.

  • Setup & Tear Down: Oversee the setup and teardown of decor (provided by the client and/or vendor) and tables and chairs (provided by and set up/torn down by the venue).

  • Event Production: On-site production and execution of the event timeline, ensuring all elements are perfectly timed and coordinated.

Wedding Day Services:

  • Logistics Management: Manage all wedding day logistics, providing unlimited on-site support (average of 16 hours).

  • Vendor Coordination: Serve as the primary point of contact for vendors, the wedding party, family, and guests.

  • Guest Assistance: Assist the family, wedding party, and guests with any needs.

  • Setup & Tear Down: Oversee the setup and tear down of decor and vendor items.

  • Timeline Execution: Ensure the event timeline is followed, coordinating key moments such as the ceremony processional, grand entrance, cake cutting, speeches, and dances.

  • Catering Coordination: Work with caterers to confirm food timing and logistics, replenishing appetizers, desserts, and late-night snacks.

  • Transportation Management: Ensure transportation runs on schedule and provide the final go-ahead for departure at the end of the evening.

  • Post-Event Duties: Pack up client-provided decor, follow up with the venue for security deposit, and return rented vendor decor.

Add-Ons:

  • Welcome Bag assembly and delivery

  • Rehearsal coordination the day prior

  • Rehearsal dinner or welcome party coordination and attendance

  • Day-after brunch or farewell coordination and attendance

Additional Travel Fees (if 30 miles outside of Fargo/Moorhead):

  • Current IRS mileage rate

  • Current IRS meal and incidental expenses rate

  • Hotel accommodations

  • Airplane tickets and rental car (if needed)

Our Month-Of Coordination package ensures that all your hard work and planning come together seamlessly. Meadowlark Moments is here to handle the final details and logistics, allowing you to savor every moment of your special day.

Let’s Work Together

Get in touch so we can start working together.

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